Daily tasks/Routine activities

1.  Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

2. Confer with staff at a chosen event site to coordinate details.

3. Inspect event facilities to ensure that they conform to customer requirements.

4. Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

5. Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.

6. Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.

7. Review event bills for accuracy, and approve payment.

8. Evaluate and select providers of services according to customer requirements.

9. Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

10. Plan and develop programs, agendas, budgets, and services according to customer requirements.

11. Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

12. Maintain records of event aspects, including financial details.

13. Conduct post-event evaluations to determine how future events could be improved.

14. Organize registration of event participants.

15. Hire, train, and supervise volunteers and support staff required for events.

Key knowledge areas.

These are the relevant knowledge areas and events coordinator have to effectively execute his/her duties;

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Sales and Marketing — Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Skills 

Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking — Talking to others to convey information effectively.Communication is very vitual in events planning so as to give the right information to the hearers to have it well understood.

Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Time Management — Managing one's own time and the time of others.This gives the organisers ample time to have well presented events the way the client needs it.

Abilities

Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression — The ability to communicate information and ideas in speaking so others will understand.

Speech Clarity — The ability to speak clearly so others can understand you.this helps to avoid mistaking information and passing on a wrong message.

Written Comprehension — The ability to read and understand information and ideas presented in writing.