Daily tasks/Routine activities

1. Record and edit the minutes of meetings and distribute to appropriate officials or staff members.

2. Issue public notification of all official activities or meetings.

3. Record and maintain all vital and fiscal records and accounts.

4. Prepare meeting agendas or packets of related information.

5. Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

6.Maintain and update documents, such as municipal codes or city charters.

7. Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

8. Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.

9. Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

10. Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

11. Coordinate or maintain office tracking systems for correspondence or follow-up actions.

12. Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.

13.Research information in the municipal archives upon request of public officials or private citizens.

14. Perform contract administration duties, assisting with bid openings or the awarding of contracts.

15. Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.

Key knowledge activities

The following are the relevant knowledge areas to a town clerk.

Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process so as to run the town or municipality in line with the government.

Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.This helps him/her to know the financial status of his town and keep updated.

Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Skills

Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression — The ability to communicate information and ideas in speaking so others will understand.

Written Comprehension — The ability to read and understand information and ideas presented in writing.

Written Expression — The ability to communicate information and ideas in writing so others will understand.

Abilities

Speech Clarity — The ability to speak clearly so others can understand you.This applies in terms of addressing the public.

Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.

Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).