Deadline 27th April 2023

The Grants & Contracts Graduate Trainee (GCGT) will support the internal management of funded projects by monitoring and reporting financial and programmatic performance, monitor financial activity and external reporting, and will ensure compliance to individual sponsor requirements. In addition, he/she will support in the development and implementation of the collaborator/sub grantee systems and related sub grantee work.

The GCGT reports to, and is evaluated by, the Manager (Grants & Contracts).

Key Responsibilities

• Provide support as needed to development and maintenance of IDI grants/business management systems including the proposed automated sub-grants management system (covering issues across the entire grants cycle), content and scheduling for sub-grantee training and capacity building and organization of the shared grants folders
• Support the Grants and Contracts team in reviewing post contract and sub –grantee financial documentation and reporting to ensure compliance with institutional and donor rules.
• To assist the grants and contracts team to provide audit documentation for post contract and sub granting purposes
• Support the budget development process for new grants
• Provide support in tracking and reporting of financial performance of post contract grants
• Work with the grants and contracts team in the preparation of timely financial reports as required taking into consideration accuracy, excellence in reporting content and format
• Provide support to the sub granting team in the preparation of the sub grantee agreements ,budgets, financial reporting templates and updating work plans
• Support the grants team in maintaining a consistent hardcopy /electronic filing structure and system for financial information and contracts related to post contract grants and sub grantees
• To support the department in the monthly printing of timesheets, telephone, printing and utility bills for various projects ensuring verification and sign off before onward submission to the Finance and Administration (F&A) department for expensing
• Respond to ad hoc issues in post-contract management and sub granting
• Any other duties as may reasonably be assigned from time to time

Person Specification

• Fresh graduates with Bachelor’s degree in a relevant field such as Finance, Business Administration or Commerce

• Fresh graduates with a maximum of one-year field experience
• Flexible , quick learner and pays attention to detail

Required Knowledge, Abilities and Skills:

• Some understanding of project planning, management and budget preparation processes
• Good organization skills including ability to track / monitor multiple projects simultaneously
• Good interpersonal skills including strong verbal and written communication skills

• High proficiency in the use of MS Word, Outlook, PowerPoint and spreadsheets
• Ability to work in a proactive manner with little supervision
• Confidentiality with ability to keep key sensitive information
• Attention to detail and a great team player

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